Privacy Statement

 

The Umbrella Fair Organisation (UFO) takes your privacy seriously. We have created this Policy in order to demonstrate our commitment to preserving your privacy and safeguarding any personal details you provide to us via our website or by other means. This Policy explains how the UFO collects and uses your information to further our community work.

 

By using our website or providing us with your personal information you are agreeing to this Policy. We may update this Policy at any time without notice to you, so please check it regularly. This was last updated on 8th May 2018.

 

Who we are

The website is www.umbrellafair.org.uk/ (the “website”) is owned/operated by the Umbrella Fair Organisation (“us” or “we”), a company registered in England and Wales with company number 06656364 and registered address 61, The Drive, Northampton NN1 4SH.

 

Our Data Protection officer can be contacted on 01604 633912.

 

When will I need to provide my details?

We may collect personal information (for example your name, your address, your e-mail address, or your telephone number) from you when you:

 

●Subscribe to our E-newsletter

●You contact us to become a volunteer or volunteer for us; or contact us or become involved with us in another way

●You apply for a job with us, become an employee or provide services

●Make a donation to us,

●Become a member;

●‘Take action’ on one of our campaigns

●Make a purchase from our bike shop

 

We may also collect information from the public domain, either directly or from third parties. Except where permitted by law, we will never collect sensitive personal data about you without your consent.

 

If you have given us your consent, we will contact you with information and updates on our work, products services and how you can support our work. If you are a donor we may hold contact information which includes Gift Aid status.

 

The law on Data Protection is made up from a number of pieces of law. These include the Data Protection Act and the General Data Protection Regulation. The GDPR requires us to have legal grounds to process data. Activities like collecting, storing and using personal information fall under this. GDPR provides six legal grounds under which personal information can be processed in a way that’s’ lawful, at least one must apply.

 

The grounds that are relevant to the Umbrella Fair are:

  • Consent
  • Legitimate Interest
  • Contract
  • Legal Obligation

 

Umbrella Fair will only process your personal information if we have:

  • asked you and have a record of your express and recent consent for us to do so;
  • a ‘Legitimate Interest’ to do so in order to support our community work. Our use will be fair and balanced and never unduly have an impact on your rights.;
  • a contract with you that we can only fulfil by using your personal information, e.g. to report on project activity or provide you with an item that you have purchased;
  • a legal obligation to use or disclose information about you, e.g. we are required by law to keep records of gifts that are given to us with Gift Aid for 4 years

 

Information we receive from other sources

Your information may be shared with us by third parties, for example fundraising sites like Local Giving or Just Giving. They will do so in line with their own policies on data protection and privacy. Please read their policies to fully understand how they will process your data or may share it.

 

Why do you need my details and how do you use them?

There are different reasons why we might need your personal details – the main ones are to process your enquiry to become a volunteer, to process your application to become a member, to send you information or provide goods and services that you have requested from us or process a donation.

 

We may also use your details to get in contact with you by post, telephone or e-mail, to keep you up to date on any changes to our services, keep you informed about the work we do and the ways in which you can get involved to support the local community. This will be in accordance with the preferences that you indicated when you signed up to receive our newsletter, make a donation, (online or paper based) or made an enquiry.

 

We also use IP addresses to help us analyse trends, administer the site, track users’ movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

 

When dealing with your personal information we will at all times comply with the Data Protection Act 1998 (“the Act”), and any other applicable legislation.

 

You have the right to see what personal data we hold about you.  To obtain a copy of the personal information we hold about you, please write to the Umbrella Fair, The Racecourse Pavilion, Kettering Road, Northampton NN1 4LG

 

We will also continue to ask about your marketing preferences to ensure that you are happy to be contacted by us and by which means. We may occasionally contact you to ensure that your information is up to date.

 

Do you pass my details to any other organisations or individuals?

We will never sell or share your personal data with other organisations.

 

We may allow our staff, consultants, or other providers acting on our behalf to access and use your personal information for the purposes which you have provided it to us. If we do this, we will not give those individuals/organisations any rights to use your personal information (or to contact you) except in accordance with your instructions and in accordance with this Policy.

 

We may share or disclose your personal information if we are required to do so by any law or court order.

 

How do you keep my information secure?

Our website has security measures in place to protect the loss, misuse and alteration of the information under our control. All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted.

 

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

We may send communications to you by email. E-mail is not a fully secure means of communication, and whilst we try to keep our systems and communications protected we cannot guarantee this.

 

We make no representations about any other websites, and when you access any other website through a link on our website (including social media sites) you understand that it is independent from us and that we have no control over that website or the way your personal information is collected through those websites. Those websites may have their own privacy policies and we encourage you to look at those policies or contact the website operators directly to understand how your personal information is used.

 

Internet based transfers

 

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis.  This means for instance that data you pass to us may be processed outside the European Economic Area, although the data will always be held securely and in line with the requirements of UK data protection legislation.  By communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

 

How do you use cookies on this website?

Cookies are tiny piece of data sent from a website and stored in a user's web browser while the user is browsing that website. When the user revisits that same website, the browser sends a copy of the cookie back to the server to notify the website of the user's previous activity. Cookies help the user's browsing experiencing by logging shopping cart information for online stores, log in credentials, and overall speed of the site.

 

There are different types of Cookies Profiling Cookie: These cookies are used to store statistical records to enhance the customer's use of the website. These records can provide recommendations for specific offers based on the customer's usage of the website. User consent is required. These are not used on this website.

 

Technical Cookie: These cookies are used to provide for a smooth running website. For example, technical cookies aide in collecting and storing items in online shopping carts. User consent is not required. These cookies are used exclusively by this site.

 

Separately we also use Google Analytics and there will be monitored links to various Social Media platforms on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html

What if I want you to change the way you contact me or to stop altogether?

If you have provided us with your details, but decide at a later date that you no longer want to receive information from us, or you wish to update us that your contact details have changed, or you want us to change the way we contact you, simply let us know by:

●Sending an email to info@umbrellafair.org.uk

●Writing to the following postal address: Umbrella Fair, The Racecourse Pavilion, Kettering Road, Northampton NN1 4LG

●Calling the following telephone number: 01604 633912

 

Instructions for unsubscribing from e-mails will also be included in each e-mail communication we send.

 

If you have any questions, comments, or concerns about this Privacy Policy, please contact us at info@umbrellafair.org.uk 

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Contact

Phone 01604 633912

info@umbrellafair.org.uk

 

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